CASTLE’S FAMILY RESTAURANT: HRIS NEEDS ASSESSMENT Essay

aditJay Morgan, an Operations and HR Manager for strongholds Family eating place has asked Prestons HR consulting firm for a HRIS application proposal that go forth focus the clock beat spent traveling between the Castles Family restaurants ogdoadsome eating places in the Federal calcium bea and help him complete his HR tasks in a cost-effective manner while al show whileing Mr. Morgan to do representative of his HR tasks from his office. The following paragraphs provide a business assessment, detailing the eccentric and size of Castles Family eating house, the identified HR problems, and a HRIS needs assessment. I bemuse concluded with a brief overview and closed with why a HRIS application is the right strategic choice for Castles Family Restaurant.Business AssessmentCastles Family Restaurant is part of the eating house industry which according to the National Restaurant Association (2013) is now 13.1 billion employees strong, and expected to increase 9.8 perce nt to 14.4 million by 2023. Castles Family Restaurants mission is to promote customer loyalty by providing outstanding quality, service, cleanliness, and value and to promote employee loyalty through leadership training, promotion, benefits, and rewards. Castles Family restaurant currently employees approximately 300-340 employees of which 40% is rise time in the octonary restaurants owned in the northern California area. Currently Jay Morgan is both operations exerciser and HR manager for the eight restaurants in which time and nones is spent traveling between the eight restaurants to manually complete each restaurants HR tasks. Sales have shown advancement over the past ten years since Castles Family Restaurant opened up their doors, hardly continue to struggle with employee satisfaction that accounts for the change magnitude turnover rates the company has experienced in the past deuce years. It is the mission of the company to not only satisfy their customers needs but to a fault their employees and therefore it is imperative that the necessary means be taken to decrease the increase employee turnover rates.Identified ProblemsCastles Family Restaurants concerns over the past two years are with the increased employee turnover rates. get through up though sales have increased Castles Family Restaurant is concerned with future revenue and profitability, low workplace moral, and deteriorating product and service quality which are negative impacts from luxuriously employee turnover rates. In order to cut off turnover rates more than(prenominal) attention must be given to employee training, promoting, benefits, and rewards. Right now Mr. Morgan is outlay time and money traveling among the eight restaurants in order to manage scheduling, recruiting, hiring, payroll department, and answering employees questions leaving little to no time for development the employees. By automating HR tasks Mr. Morgan can travel less, spend less, and have more time d eveloping the employees which in turn impart reduce employee turnover rates. Scheduling software program can help automate the go of assigning the right number of employees to perform the tasks that need to be performed on each workday and during each meal service. Workflow software will aid in the hiring process by put uping applicants to fill out applications online, transfer documents, and allow criterias to be set weed out prospects. Even though one-on-one training is important, technology can be apply to track the development of employees and also be used in ways of training videos and manuals. Automating payroll will reduce the time spent on them and help avoid mistakes that can lead to legal repercussions. Specialized software exists for both payroll calculation and tips reporting which exist in the restaurant industry. Such software can help Mr. Morgan by automatically calculating payroll while remaining in compliance with the relevant legislation, make it easier to enter payroll data into databases where itcan be searched, and save time that wouldve been wasted on manual calculation. Payroll software can also help with other measures such as directly depositing paychecks into employees bank accounts. Though, I believe that each HR tasks listed above could benefit the company if automated, it is in the best interest of Mr. Morgan and Castles Family Restaurant to automate payroll to reduce errors and compliance issues and also free up some time which can be used for employee development.HRIS Needs AssessmentCurrently Mr. Morgan uses outdo spreadsheets and a computer application to print payroll checks. He spends on the average eight hours to process payroll for the approximant 300-340 Castles Family Restaurant employees. Without schedule software each manager at the eight restaurants have to print calendar weekly schedules and make changes as necessary throughout the week increasing errors. Mr. Morgan enters the schedules in the excel spreads heets which he relies on his knowledge of Excel to make the correct calculations. An automated time keeping system will track employee hours and pay hourly employees accordingly it will also allow Mr. Morgan to import employee hours into payroll software which will compute the time worked which saves Mr. Morgan time from having to manually calculate employees payments and deductions. Automated payroll is also a record keeper which the IRS requires employers to keep employment tax records for a lower limit of four years. Furthermore, the U.S. Department of Labor requires payroll records to be kept for at least three years (Grace, 2014). With a HRIS application Castles Family Restaurant can connect all eight restaurants in the northern California area. HRIS will assist Castles Family Restaurant in two major areas recording and recruiting. HRIS will allow the company to identify more time and money in their most valuable pick their employees.ConclusionIt is without a doubt that Castl es Family Restaurant is in need of Automating HR tasks in order to save time and money while keeping their customers and employees satisfied because we all know that if the employee is not happy, neither is the customer. It is my suggestion that payroll be the first HR region to be automated. By Automating payroll time is saved,errors are reduced payments and deductions, and records are kept while keeping in compliance with state and federal official regulations.ReferenceGrace, N., (2014). What are the Benefits of Automating a Payroll System? Chron. Hearst Newspapers. Retrieved from http//smallbusiness.chron.com/benefits-automating-payroll-system-2126.htmlNational Restaurant Association. (2013). Jobs & Careers Powerhouse. Retrieved from http//www.restaurant.org/Industry-Impact/Employing-America/Jobs-Careers-Powerhouse